Nothing paid without a match.
A SAP B1-shaped procure-to-pay chain — requisition, RFQ, purchase order, goods receipt — with a real three-way match reconciling PO, receipt and invoice before a shilling is paid; landed cost, returns and vendor master included.
code-inventory
reconciliation
company-books
Procure-to-pay / source-to-pay (P2P)
Coupa · SAP Ariba · Precoro · Tipalti
A SAP B1-shaped procure-to-pay chain with a real three-way match — PO, goods receipt and invoice reconciled before a shilling is paid — under the same house that runs your distribution and finance. code-inventory
| STAGE | DOCUMENT | DETAIL |
|---|---|---|
| Requisition | PR-2201 | 5 line items raised |
| RFQ | RFQ-3301 | 3 vendors quoted |
| Purchase order | PO-4401 | 25,000 · Njoroge Suppliers |
| 3 stages | PO issued |
Requisition, quote, order.
SourceA requester raises the need, RFQs go to vendors and quotes are compared, and the purchase order copies straight from the winning quotation — one document chain, related end to end, not re-keyed at each step. code-inventory
| DOCUMENT | QTY | AMOUNT |
|---|---|---|
| PO-4401 | 100 | 25,000 |
| GRPO-5501 · received | 100 | — |
| INV-6601 · invoice | 100 | 25,000 |
| 3-way | 100 = 100 = 100 | MATCHED |
Three-way, before you pay.
MatchThe goods receipt records what actually arrived, and the invoice is reconciled against both the PO and the receipt — quantity and amount must agree across all three before the payment clears. A mismatch is held, not paid. code-inventory
resolve supplier -> partner money-safe master-data resolver
draft A/P invoice proposed, not posted
approve human decides the agent proposes, the platform decides
The invoice, read and drafted.
AI on the invoiceOn Leysco Akili, AI ingests the vendor invoice, resolves the supplier to a canonical partner through a money-safe master-data resolver, and drafts the A/P invoice — the agent proposes, a human approves, the platform decides. Early access. code-inventory
Everything in the procurement line.
In this line| Purchase Requisition / Request | Live | Demand intake, feeds sourcing and PO. |
| RFQ / Purchase Quotation | Live | Issue, capture, compare supplier quotes. |
| Purchase Order Management | Live | Copy-from PR/quotation, lifecycle. |
| Goods Receipt (GRPO) + 3-way Match | Live | PO/GRPO/invoice reconciliation. |
| Goods Returns / Return-to-Vendor | Live | Reverses receipts and inventory. |
| Landed Cost Management | Live | Freight/duty/insurance to true cost. |
| MRP / Demand-Driven Replenishment | Live | Netting, lot-sizing, PO/WO recommendations. |
| Vendor / Supplier Master | Live | Multi-address, groups, credit terms. |
| Accounts Payable & Vendor Payments | Live | Sub-ledger, batch runs, withholding tax. |
| AI Vendor-Invoice Ingestion (AP) | Early access | Money-safe resolver drafts A/P — Leysco Akili. |
reconciliation
The same house that posts 1.66M+ distribution invoices runs procurement — every PO, receipt and match on one ledger discipline, so what's ordered, received and paid always agrees.
On Leysco Akili, AI vendor-invoice ingestion is in early access — a money-safe resolver drafting A/P for approval, pre-production. The in-market procure-to-pay chain is the Leysco100 strength today.
- run requisition, RFQ, PO and goods receipt as one document chain
- reconcile PO, receipt and invoice three ways before you pay
- allocate landed cost to the true item cost on receipt
- explore AI vendor-invoice ingestion on Leysco Akili early access
A PO in email, a delivery note in a drawer and an invoice paid on trust → one chain, three-way matched, nothing paid unmatched
Part of the house.
RelatedPayments & A/P
Where the matched invoice is paid.
LiveInventory
Where the goods receipt posts.
LiveDistribution
What the purchased stock supplies.
LiveThe house has worked SAP Business One since 2017. company-books