Who's at the gate, on the record.
Front-desk and self-service visitor capture, pre-registration and QR passes, OTP verification at the gate, and the goods gate-pass that scans your SAP delivery at the boundary — part of the platform live at Car & General across Kenya and Tanzania.
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Visitor & access management / gate-pass (premises boundary control)
Envoy · Proxyclick / iLobby · SwipedOn · Gallagher
Visitor management and the goods gate-pass on one platform — the same boundary that logs your visitors also scans your SAP delivery documents, the gate-pass live at a multi-country group. deployment-record
| VISITOR | HOST | PURPOSE | STATE |
|---|---|---|---|
| J. Otieno | M. Wanjiru | Meeting | CHECKED IN |
| A. Kamau | P. Njoroge | Delivery | PRE-REG |
| S. Achieng | G. Mwangi | Interview | CHECKED OUT |
| 3 visitors | today | 1 on site |
The visitor lifecycle, captured.
The visitorPre-register the expected visitor, or capture them at the desk — visitor, host and purpose on the record, a QR pass issued, check-in and check-out timestamped. The lobby is a log, not a paper book. code-inventory
| EVENT | METHOD | STATE |
|---|---|---|
| Credential | QR / badge scan | VERIFIED |
| Identity | OTP (SMS) | VERIFIED |
| Host alert | WhatsApp / SMS | SENT |
| Multi-gate | Gate 2 of 3 | LOGGED |
| 4 events | all logged |
Verified before the boundary opens.
The gateA QR or badge is scanned, identity is confirmed with an OTP over SMS, the host is notified on arrival — the person at the gate is who the pass says, and the host knows before the door opens. code-inventory
match gate-pass <-> SAP released against the document
capture image + guard on the record
reconcile scan log -> SAP exceptions surfaced, not lost
The goods gate-pass, tied to SAP.
The goodsThe same boundary controls goods — a delivery or gate-pass document is scanned by its SAP DocNum at the gate, matched, released against the document, and the scan log reconciles back to SAP so nothing leaves unaccounted. deployment-record
Everything at the gate.
In this line| Goods & Document Gate Pass (GPM) | Live | Scans SAP delivery/gate-pass at the boundary. |
| Visitor Management System (VMS) | Live | Capture, check-in, returning visitors. |
| Pre-Registration & Invitations | Live | Hosts pre-register, activation-token invites. |
| Badge / QR Credentialing | Live | Scannable QR/barcode pass per visitor. |
| Attendance at the Gate | Live | Staff clock-in/out on the gate platform. |
| Multi-Gate / Multi-Site | Live | One deployment spans several gates. |
| OTP / Identity Verification | Live | SMS second factor at the gate. |
| Host & Gate Notifications | Live | SMS / WhatsApp / email / push alerts. |
| Reports & Reconciliation | Live | Scan-log export, SAP reconciliation. |
| Guard Mobile App | Live | Handheld scan, release, image capture. |
| Employee / Host Self-Service | Live | Request passes, host visitor actions. |
| Vehicle Pass (Vpms) | Pilot | Vehicle gate movements. |
| Next-Gen Unified Gate Platform | Designed | Strangler over the live GPM. |
The gate reconciles, one flap at a time.
Signature · Synthetic data, real workflowEvery movement at the boundary — a goods gate-pass matched to its SAP delivery, a visitor to their host — flips to its resolved state on one board, the held exception surfaced, not waved through. deployment-record
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The goods gate-pass runs live across the Car & General group's sites in Kenya and Tanzania, integrated to SAP Business One — real users at the gate every day; visitor management ships in the same platform.
The gate platform is a Leysco100-family product. Leysco Akili has no gate or visitor module today — only platform authorisation primitives. We say so plainly.
- control who and what crosses your premises boundary, on the record
- pre-register visitors and issue QR passes, verified with OTP at the gate
- scan goods gate-passes against your SAP delivery documents
- run several gates and sites from one deployment
A paper visitor book and a guard waving deliveries through → a logged gate — visitors verified, goods reconciled to SAP
Part of the house.
RelatedDelivery & ePOD
The deliveries scanned at the gate.
LiveTime & Attendance
Staff clock-in on the same platform.
LiveSAP Bridge
The SAP documents the gate scans.
LiveThe house has worked SAP Business One since 2017. company-books