Every shilling out, captured.
Employee expense claims and reimbursement, numbered petty-cash vouchers, general and field expense, and spend analytics — all in production. The float/imprest ledger, approval routing and SAP GL adapter are designed and chipped as designed; on Leysco Akili, AI turns a receipt into a postable draft in early access.
code-inventory
reconciliation
company-books
Expense & petty-cash management
SAP Concur · Expensify · Zoho Expense · Ramp
Expense and petty-cash capture that lives in the same house as your ledger and your field operation — claims, vouchers and driver expense in production — with the float, approval and GL-posting control layer chipped as designed, not sold as shipped. code-inventory
| DOCUMENT | DETAIL | AMOUNT (KES) |
|---|---|---|
| Claim EXP-3312 | field · fuel & airtime | 4,200 |
| Voucher PCV-0918 | petty cash · numbered | 1,500 |
| Reimbursement | EXP-3312 approved → payroll | paid |
| 2 captured | + 1 paid | 5,700 |
Claim, voucher, reimbursed.
Live · captureAn employee raises an expense claim, a numbered petty-cash voucher is generated against its series with a printable register, driver and field expense come in from the same app, and spend analytics roll it up by category, department and period. In production. code-inventory
| CONTROL | WHAT IT ADDS | STATE |
|---|---|---|
| Float / imprest | per-branch working floats | spec'd |
| Approval routing | multi-level, by amount | spec'd |
| GL adapter | post straight to SAP GL | spec'd |
| Mobile + biometric | offline capture, verified | spec'd |
| 4 controls | designed | DESIGNED |
The control layer, to spec.
Designed · the controlsPer-branch float and imprest ledgers, advance and retirement, multi-level approval routing, a SAP GL posting adapter and mobile offline capture with biometrics are specified as the control layer over capture — and shown here as a specification, not live data. We chip it Designed. design-record
draft postable A/P draft proposed, not posted
classify GL account + anomaly suggested, flagged
approve a human decides the agent proposes
The receipt, read and drafted.
Early access · Leysco AkiliOn Leysco Akili, AI reads an expense receipt into a postable draft and proposes a GL classification with anomaly detection — each one drafted for a human to approve, never posted on its own. Early access, pre-production. design-record
Everything in the expense line.
In this line| Expense Claims & Reimbursement | Live | Claims, expense types, reimbursement workflow. |
| Petty Cash Voucher Management | Live | Numbered vouchers, PDFs and voucher registers. |
| General Expense Capture | Live | Expense types and general capture. |
| Expense Analytics & Dashboards | Live | Spend by category, department and period. |
| Driver / Field Expense | Live | Field and driver expense from the same app. |
| Petty Cash Float / Imprest Ledger | Designed | Per-branch working floats, thresholds, alerts. |
| Advance & Retirement | Designed | Cash advances and their retirement. |
| Multi-Level Approval Routing | Designed | Approval chains by amount and role. |
| SAP GL Posting Adapter | Designed | Post approved expense straight to the SAP GL. |
| Mobile Offline + Biometric Capture | Designed | Offline capture with biometric verification. |
| Standalone Double-Entry Ledger | Roadmap | A standalone expense ledger — roadmap. |
| Budget Control / Pre-Encumbrance | Roadmap | Stop over-budget spend before it posts — roadmap. |
| AI Receipt→Postable Draft (Leysco Akili) | Early access | AI reads a receipt into a postable draft — Leysco Akili. |
| AI GL Classification & Anomaly (Leysco Akili) | Early access | Suggested GL account and anomaly flags — Leysco Akili. |
Claim in, payroll out. The gate, drawn to spec.
Signature · Captured live, controlled by designAn employee's claim and a numbered petty-cash voucher are captured, approved and reimbursed to payroll — on the same ledger the rest of finance runs on, in production today. The control gate specified to stand over that flow — float and imprest, approval routing, the SAP GL adapter — is designed, not built, so we draw it the only honest way: a dashed outline the money passes, not a stage that runs. code-inventory
reconciliation
The same house that posts 1.66M+ distribution invoices in production captures the expenses — a claim, a numbered voucher and a reimbursement land on the same ledger the rest of finance runs on, not a spreadsheet on the side.
The float/imprest ledger, approval routing, GL adapter and mobile biometric capture are designed; a standalone ledger and budget-control pre-encumbrance are on the roadmap. On Leysco Akili, AI receipt-to-draft ingestion is in early access. We chip each as it is.
- capture every claim, voucher and field expense in one place
- reimburse approved expense straight through to payroll
- roll spend up by category, department and period
- see the float, approval and GL-adapter controls as an honest design
A shoebox of receipts and a petty-cash tin no one has counted → one capture — claims, vouchers and field expense on one ledger
Part of the house.
RelatedFinance & Banking
Where the reimbursement is paid.
LivePeople & Payroll
Where a reimbursement can ride the pay run.
LiveLeysco Licia
The AI that reads a receipt into a draft — early access.
Early accessThe house has worked SAP Business One since 2017. company-books